Supplier negotiation brief

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Request: Prepare me for tomorrow’s supplier negotiation with our spending history, current terms, and open issues.

The supplier is proposing a 10% renewal increase, from $240,000 to $264,000 annually, against an unchanged $240,000 budget. Your strongest opening is to hold the current fee while resolving the two service incidents and confirming the support escalation path.

I have organized the spend history, renewal terms, unresolved service issues, and proposed negotiation sequence into a meeting brief. The contract gives a 60-day notice requirement, so procurement should verify the exact renewal date and send any required notice through the approved process. The current record does not confirm that notice has been sent.

If the supplier will not lower the headline price, explore a documented service credit, capped future increases, and explicit remediation commitments. A $24,000 fully usable credit would offset the proposed increase economically, but it is not equivalent to a cash discount unless Finance confirms how it can be applied. The fallback brief keeps these trade-offs visible rather than implying that a concession has already been secured.