Step 1: Compare the records
Bring the invoice, order, receipt, and relevant approval history together.
A resolved exception or an evidence-complete escalation
An invoice exception can stall while people compare the order, receipt, and approval history. Bring those records into one view and make the resolution or escalation path clear.
Give accounts payable one place to compare the invoice, purchase order, receipt, approval history, and vendor context. Routine mismatches move forward; material conflicts arrive with the evidence a reviewer needs.
Quantity and receipt match; a pricing variance requires procurement approval.
$24,600 · matched
120 units · matched
2.8% above PO
Compare invoice, order, receipt, contract, and approval records side by side.
Resolve routine variance within policy and preserve separation of duties.
Give approvers the mismatch, rule, source records, and proposed next action.
The path from request to result adapts to the available information, approved actions, and decisions that need review.
Bring the invoice, order, receipt, and relevant approval history together.
Identify routine corrections and the material mismatches that need additional authority.
Complete permitted actions or give the approver the source records and proposed next step.